> ## Documentation Index
> Fetch the complete documentation index at: https://docs.gc.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Projects

> Group related chats and files into a shared workspace with AI-powered cross-chat awareness

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Projects let you organize related work into a single workspace. Each project brings together chats and files so your AI conversations share context automatically.

## 🗂️ What Projects Do

A project acts as a container for everything related to a matter, deal, or initiative. When you create a chat inside a project, GC AI can:

* Access all files linked to the project
* Read other chats in the same project for cross-conversation context
* Follow custom instructions you set at the project level

This means you spend less time re-uploading files or repeating background information across chats.

## 🧩 Project Components

### Custom Instructions

Each project has an **Instructions** section on the right sidebar where you can provide guidance that applies to every chat in the project. Use this for matter-specific context, preferred formatting, or standing directions that GC AI should follow. You need **Edit** access (or be the project owner) to edit instructions.

### Company profile

A project can have one default company profile. New chats in the project use this profile instead of each member's personal default.

Members can use the project default in that project's chats. This access does not let them view or edit the profile elsewhere.

You need **Edit** or **Admin** access to change the project default.

Set the default from a project chat's company profile picker. You can also set it when you create or edit the project.

See [Create and manage a company profile](/guides/organizations/creating-a-profile) for steps and screenshots.

### Chats

Every project has its own chat list. You can start new chats directly from the project page or move existing chats into the project. Drag chats from the left sidebar into the project's **Previous chats** section, or use the chat menu to add or move a chat. You can also remove a chat from the project through the chat menu on the project page.

A chat belongs to one project at a time. When GC AI responds in a project chat, it can reference information from sibling chats in the same project, giving it awareness of your prior work.

### Files

You can add files to a project in several ways:

* **Upload from your computer** (individual files or folders)
* **Import from Google Drive** (when connected)
* **Add from Files** to link existing files or folders from your organization's file library
* **Drag and drop** files directly onto the project page

All files linked to a project are available to every chat in that project. GC AI can search and reference them without you needing to attach them to each conversation. When you link a folder, any files added to that folder later are automatically included.

## Sharing and visibility

A project works like a shared folder. Anyone who can view the project can also view its chats and linked files.

Projects have two visibility modes:

* **Private**: Only invited members can see the project, its chats, and its files. The Owner is the creator unless ownership has been transferred.
* **Organization**: Everyone in your organization can view the project, including its chats and files. **Edit** access still requires an explicit grant.

You can change visibility in the **Share** dialog on the project page. The project header shows **Shared with your organization** when visibility is Organization.

<Note>
  Organization visibility covers every chat and file in the project. A chat can still have its own share list for people you add directly. Everyone in your organization can still view that chat through the project.
</Note>

When you invite someone to a Private project, they automatically get read access to the files and folders linked to it, and they can view the project's chats.

### Access Levels

In the **Share** dialog you assign each member either **View** or **Edit** access. The project **Owner** appears in the Share dialog with full **Admin** access. By default that is the person who created the project. The Owner can transfer ownership to another organization member.

| Access in the Share dialog | Permissions                                                                           |
| -------------------------- | ------------------------------------------------------------------------------------- |
| **View**                   | View the project, its chats, and files. Use AI with project context.                  |
| **Edit**                   | Everything in View, plus add and edit chats, files, and instructions.                 |
| **Owner**                  | Holds full **Admin** access (see below) and appears as the Owner in the Share dialog. |

Sharing, managing members, changing visibility, and deleting a project require **Admin** access. Only the current Owner can transfer ownership. The Owner has Admin access by default. The Share dialog does not offer an Admin option, so you grant other members only View or Edit there.

### Transfer Ownership

If you are the project Owner, open **Share**, open the access menu for another organization member, and choose **Transfer ownership**. Confirm the transfer. The new Owner gets Admin access. You keep **Edit** access so you can still work in the project.

## 📍 Where to Find Projects

* **Left sidebar**: Your project list appears in the sidebar for quick navigation. You can hide individual projects from the sidebar through the project menu without leaving them.
* **[Projects page](https://app.gc.ai/projects)**: Browse all projects, search, and create new ones
* **Pinned projects**: Pin frequently used projects to keep them at the top of your list
* **Word add-in**: Select an active project from the project picker in GC AI for Word

## ✏️ Editing a Project

You can edit a project's name and description from the project menu in the header. Visibility is managed separately through the **Share** dialog.

## ⚠️ Limits and Requirements

* Projects are scoped to your organization
* A chat can belong to only one project at a time
* Only the chat creator can move or remove a chat from a project
* Cross-chat context is limited to the most recent 50 messages per sibling chat
* Deleting a project unlinks its chats and files but does not delete the underlying content
* Deleting a project requires Admin access, which the Owner has by default
* The Owner can transfer ownership to another organization member from the Share dialog
* Non-owners can leave a project through the project menu

## 💡 Word Add-in

When you select a project in GC AI for Word, chats you start use that project's context. Files referenced in a Word chat are not automatically added to the project. You need to upload or add those files to the project separately so they are available to other project chats.

For step-by-step setup instructions, see [How to create a project](/guides/chat/how-to-create-a-project).