> ## Documentation Index
> Fetch the complete documentation index at: https://docs.gc.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# File Organization

> Learn how to organize your files and folders in Files

# File Organization

GC AI Files help you organize your legal documents in a structured, searchable system. With proper organization, you can quickly find and use your documents when needed.

## Folder Structure

<Frame>
  <img src="https://docs-images-gcai.s3.us-east-2.amazonaws.com/documentation/Files/files-organizing-files.gif" alt="Files organization in GC AI" />
</Frame>

* Create nested folders to organize documents by project or type
* Use consistent naming conventions for folders and files
* Search across all files regardless of folder location
* Access multiple file spaces (My Files, Shared, Organization Files) in a single chat
* Drag and drop files directly into chats, or use the `+` menu to select **Add from computer** or **Add from Files** (which opens the sidebar to **Files** and focuses search)
* See file badges showing which documents are attached to your current chat

## Organization Types

GC AI provides three main organization areas for your documents:

1. **My Files** - Your personal document storage, visible only to you
2. **Shared with me** - Documents others have shared with you
3. **Organization Files** - Team-wide document storage for collaboration

## Creating an Organized Structure

To create a new folder:

1. Open the right sidebar
2. Select **My Files** or **Organization Files**
3. Select **Create Folder**
4. Name your folder using a clear, descriptive title
5. Upload your documents to the appropriate folder

## Sharing Documents

Share your folders and files with team members:

1. Right-click on any file or folder
2. Select **Share**
3. Choose sharing options:
   * Specific individuals (by email)
   * Your entire organization
   * Private (keep to yourself)

## Document Updates

When updating documents:

* Delete or keep the previous version
* Upload the new version to the same folder
* Use GC AI to analyze differences between versions
* Consider using version numbers in filenames (e.g., Policy\_v2.1)

## Search Capabilities

GC AI's powerful search helps you find documents across your files:

* Results appear instantly from all accessible files
* Filter results by file type or collection

<Tip>
  Create and document your organization system early. It's much harder to
  reorganize later when you have hundreds of documents.
</Tip>

## Google Drive Integration

You can also import files directly from Google Drive. See the [Google Drive](/docs/files/google-drive) page for setup and usage details.