Reusable prompts, also known as saved prompts or prompt templates, are a powerful feature in GC AI that allow you to save frequently used instructions for consistent and efficient results. Instead of typing the same detailed request every time, you can simply select a saved prompt.

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Why Use Reusable Prompts?

  • Consistency: Ensure that similar tasks are always handled the same way, following specific guidelines or formats.
  • Efficiency: Save time by avoiding repetitive typing for common requests like summarizing meeting notes, drafting standard clauses, or reviewing documents for specific risks.
  • Accuracy: Reduce the chance of errors or omissions by using a pre-defined, well-crafted prompt.
  • Collaboration: Share effective prompts with your team to standardize workflows and ensure everyone benefits from best practices.

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Elements of a Good Reusable Prompt

An effective reusable prompt is clear, specific, and provides sufficient context for GC AI. Here are key elements to include:
  1. Clear Goal/Task: State precisely what you want GC AI to do.
    • Vague: “Review this contract.”
    • Clear: “Review the attached Master Services Agreement (MSA) and identify any clauses that deviate significantly from our standard template (attached as context), focusing on indemnification, limitation of liability, and payment terms.”
  2. Context: Provide necessary background information. This could include:
    • The type of document (e.g., NDA, Lease Agreement, Privacy Policy).
    • Relevant parties involved.
    • Specific laws or regulations to consider (e.g., GDPR, CCPA).
    • Your company’s specific requirements or risk tolerance (often drawn from your Company Profile, but can be reiterated or refined here).
  3. Desired Output Format: Specify how you want the results presented.
    • Examples: “Provide the output as a bulleted list.”, “Generate a redlined version of the document.”, “Summarize the key risks in a short paragraph.”, “Draft the clause using the language provided in the Company Profile.”
  4. Role or Persona (Optional): You can ask GC AI to adopt a specific role.
    • Example: “Act as an experienced in-house counsel specializing in SaaS contracts…”
  5. Constraints or Negatives (Optional): Tell GC AI what not to do.
    • Example: “Do not include any recommendations for alternative wording, just identify the deviations.”, “Exclude any discussion of pricing.”

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Steps to Create and Save a Reusable Prompt

  1. Identify a Recurring Task: Think about tasks you perform frequently with GC AI (e.g., reviewing NDAs, summarizing deposition transcripts, drafting cease and desist letters).
  2. Draft the Prompt: Write a detailed prompt incorporating the elements above. Test and refine it in the chat interface until you consistently get the desired results.
  3. Access the Saved Prompts Feature: Navigate to the area in GC AI where you manage reusable prompts (this might be labeled Saved Prompts, Prompt Library, or similar).
  4. Create a New Prompt:
    • Select the option to add a new prompt.
    • Give it a clear, descriptive Name (e.g., “NDA Review - Vendor Focused”, “Summarize Meeting Notes - Action Items Only”).
    • Paste your refined prompt text into the designated field.
    • Add any relevant Tags or Categories if the feature supports it, to make it easier to find later.
  5. Save the Prompt: Select Save or Create.

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Using Your Reusable Prompts

When you need to perform the task:
  1. Go to the GC AI chat interface.
  2. Find the option to use a saved prompt (often a button or menu).
  3. Use the search functionality to quickly find your prompt:
    • Type keywords in the search bar
    • Results appear in real-time as you type
    • Search works across both your saved prompts and official GC AI prompts
  4. Select the desired prompt from your search results or list.
  5. The prompt text will populate the input field. You may need to add specific details for the current instance (like attaching the relevant document).
  6. Select Submit.
By investing a little time in creating good reusable prompts, you significantly enhance the power and efficiency of GC AI for your routine legal work.