​
File Organization

GC AI Knowledge Bases help you organize your legal documents in a structured, searchable system. With proper organization, you can quickly find and use your documents when needed.

​
Folder Structure

Knowledge Base organization in GC AI
  • Create nested folders to organize documents by project or type
  • Use consistent naming conventions for folders and files
  • Search across all files regardless of folder location
  • Access multiple Knowledge Bases (My Files, Shared, Organization Files) in a single chat

​
Organization Types

GC AI provides three main organization areas for your documents:
  1. My Files - Your personal document storage, visible only to you
  2. Shared with me - Documents others have shared with you
  3. Organization Files - Team-wide document storage for collaboration

​
Creating an Organized Structure

To create a new folder in your Knowledge Base:
  1. Open the right sidebar
  2. Select My Files or Organization Files
  3. Select Create Folder
  4. Name your folder using a clear, descriptive title
  5. Upload your documents to the appropriate folder

​
Sharing Documents

Share your Knowledge Base folders and files with team members:
  1. Right-click on any file or folder
  2. Select Share
  3. Choose sharing options:
    • Specific individuals (by email)
    • Your entire organization
    • Private (keep to yourself)

​
Document Updates

When updating documents in your Knowledge Base:
  • Delete or keep the previous version
  • Upload the new version to the same folder
  • Use GC AI to analyze differences between versions
  • Consider using version numbers in filenames (e.g., Policy_v2.1)

​
Search Capabilities

GC AI’s powerful search helps you find documents across your Knowledge Bases:
  • Results appear instantly from all accessible Knowledge Bases
  • Filter results by file type or collection
Create and document your organization system early—it’s much harder to reorganize later when you have hundreds of documents.

​
Coming Soon

  • Google Drive integration
  • Microsoft 365 integration