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On this page
File Organization
Folder Structure
Organization Types
Creating an Organized Structure
Sharing Documents
Document Updates
Search Capabilities
Coming Soon
Knowledge Bases
File Organization
Learn how to organize your files and folders in Knowledge Bases
File Organization
GC AI Knowledge Bases help you organize your legal documents in a structured, searchable system. With proper organization, you can quickly find and use your documents when needed.
Folder Structure
Create nested folders to organize documents by project or type
Use consistent naming conventions for folders and files
Search across all files regardless of folder location
Access multiple Knowledge Bases (My Files, Shared, Organization Files) in a single chat
Organization Types
GC AI provides three main organization areas for your documents:
My Files
- Your personal document storage, visible only to you
Shared with me
- Documents others have shared with you
Organization Files
- Team-wide document storage for collaboration
Creating an Organized Structure
To create a new folder in your Knowledge Base:
Open the right sidebar
Select
My Files
or
Organization Files
Select
Create Folder
Name your folder using a clear, descriptive title
Upload your documents to the appropriate folder
Sharing Documents
Share your Knowledge Base folders and files with team members:
Right-click on any file or folder
Select
Share
Choose sharing options:
Specific individuals (by email)
Your entire organization
Private (keep to yourself)
Document Updates
When updating documents in your Knowledge Base:
Delete or keep the previous version
Upload the new version to the same folder
Use GC AI to analyze differences between versions
Consider using version numbers in filenames (e.g., Policy_v2.1)
Search Capabilities
GC AI’s powerful search helps you find documents across your Knowledge Bases:
Results appear instantly from all accessible Knowledge Bases
Filter results by file type or collection
Create and document your organization system early—it’s much harder to reorganize later when you have hundreds of documents.
Coming Soon
Google Drive integration
Microsoft 365 integration
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