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File Organization

GC AI Files help you organize your legal documents in a structured, searchable system. With proper organization, you can quickly find and use your documents when needed.

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Folder Structure

Files organization in GC AI
  • Create nested folders to organize documents by project or type
  • Use consistent naming conventions for folders and files
  • Search across all files regardless of folder location
  • Access multiple file spaces (My Files, Shared, Organization Files) in a single chat
  • Drag and drop files directly into chats, or use the + menu to select Add from computer or Add from Files (which opens the sidebar to Files and focuses search)
  • See file badges showing which documents are attached to your current chat

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Organization Types

GC AI provides three main organization areas for your documents:
  1. My Files - Your personal document storage, visible only to you
  2. Shared with me - Documents others have shared with you
  3. Organization Files - Team-wide document storage for collaboration

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Creating an Organized Structure

To create a new folder:
  1. Open the right sidebar
  2. Select My Files or Organization Files
  3. Select Create Folder
  4. Name your folder using a clear, descriptive title
  5. Upload your documents to the appropriate folder

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Sharing Documents

Share your folders and files with team members:
  1. Right-click on any file or folder
  2. Select Share
  3. Choose sharing options:
    • Specific individuals (by email)
    • Your entire organization
    • Private (keep to yourself)

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Document Updates

When updating documents:
  • Delete or keep the previous version
  • Upload the new version to the same folder
  • Use GC AI to analyze differences between versions
  • Consider using version numbers in filenames (e.g., Policy_v2.1)

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Search Capabilities

GC AI’s powerful search helps you find documents across your files:
  • Results appear instantly from all accessible files
  • Filter results by file type or collection
Create and document your organization system early. It’s much harder to reorganize later when you have hundreds of documents.

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Google Drive Integration

You can also import files directly from Google Drive. See the Google Drive page for setup and usage details.