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Search Capabilities

GC AI Knowledge Bases provides powerful search functionality that helps you quickly find the documents you need. The search system works across your entire document collection, regardless of folder structure.

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How Search Works

Searching in Knowledge Bases
Knowledge Bases offers three types of search capabilities:
  • Filename search: Find documents by their names
  • Content search: Locate specific text within your documents
  • Semantic search: Discover documents with similar concepts, even if they use different terminology
To search your Knowledge Bases:
  1. Open the right sidebar
  2. Type at least 3 characters in the search bar
  3. View results from all accessible Knowledge Bases
  4. Drag any search result directly into your chat

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Search Techniques

Use simple keywords to find relevant documents: 
quarterly report 2024
This returns documents containing these exact terms. Find conceptually similar documents even when they use different terminology: 
data processing or privacy agreement
This returns documents related to data privacy, even if they don’t use these exact words. Narrow results to specific file types: 
type:pdf contract
This returns only PDF files containing “contract”.

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Advanced Search Tips

  • Use quotation marks for exact phrase matching: "force majeure clause"
  • Combine multiple search terms for more specific results: employment agreement California
  • Use filters to narrow down results by file type or date
  • Search across all Knowledge Bases simultaneously (My Files, Shared, Organization Files)

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Search Results

Search results display:
  • File name and location
  • Preview of matching content
  • File type indicator
  • Last modified date

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Drag and Drop Integration

After finding documents through search:
  1. Drag any search result directly into your chat
  2. Ask GC AI questions about the document
  3. Receive cited responses with references to the source material

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Limitations

  • Search requires at least 3 characters to activate
  • Results are limited to files you have permission to access
  • Search performance may vary with very large document collections

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Best Practices

  • Use specific, descriptive search terms
  • Try different phrasings if you don’t find what you need
  • Save frequently used documents in organized folders
  • Use semantic search for concept-based queries
  • Use exact search for finding specific clauses or terms