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Adding Team Members

To add new members to your GC AI Organization, follow these steps:
  1. Open the GC AI homescreen.
  2. Access the left sidebar.
  3. Navigate to Organization settings.
  4. Select the Invite function.
  5. Enter the email addresses of the team members you want to invite.
For more detailed instructions, see the guide on How to Invite Teammates.

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Managing Teams

If you are an administrator in your GC AI Organization, you can:
  • View all organization members
  • Manage member permissions, such as designating other admins
  • Remove members from the organization
  • Monitor team activity
  • Control organization-wide settings
    • Implement Single Sign-On (SSO) for secure team access (email [email protected] for instructions)

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Managing Seats

After completing the initial seat provisioning for your organization, administrators can manage seat assignments directly from the Organization settings page.

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What are Seats?

Seats determine which team members have full access to GC AI features versus view-only access. Your organization has a specific number of seats based on your subscription plan.

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Seat Management Features

From the Organization settings page, administrators can:
  • View seat usage: See how many seats are currently in use and how many are available
  • Assign seats to users: Provision full access for team members who currently have view-only access
  • Swap seats between users: Remove a seat from one user and assign it to another team member
  • Monitor seat status: Track which users have full access, trial access, or view-only access

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How to Manage Seats

  1. Navigate to Organization settings
  2. Locate the Team Management section
  3. In the Current Members table, you’ll see each member’s seat status
  4. Click on a member’s seat status badge to open the seat management menu
  5. Select the appropriate action:
    • Full Access (Paid): Assign a seat to give the user full access to all features
    • Remove Seat: Revoke a seat, returning the user to view-only or trial access

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Seat Status Types

  • Full Access: User has a paid seat with complete access to all features
  • Full Access (Trial): User has temporary full access during their trial period
  • Full Access (Team Trial): User from a whitelisted domain with temporary full access
  • View Only: User can view shared content but has limited feature access

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Need More Seats?

If you’ve used all available seats and need to add more team members with full access, contact the sales team at [email protected] to discuss expanding your subscription.

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Best Practices

For effective team management in GC AI, consider these practices:
  • Regularly review your team members’ access and seat assignments
  • Assign seats to users who need active access to create and edit content
  • Use view-only access for team members who only need to review shared content
  • Assign appropriate permission levels (Admin vs Member)
  • Document your team management procedures
  • Maintain clear communication channels within your team
  • Update your team structure and seat assignments as your organization evolves
  • Monitor seat usage to ensure you have capacity for new team members