Projects

Projects let you organize related work into a single workspace. Each project brings together chats and files so your AI conversations share context automatically.

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🗂️ What Projects Do

A project acts as a container for everything related to a matter, deal, or initiative. When you create a chat inside a project, GC AI can:

• Access all files linked to the project
• Read other chats in the same project for cross-conversation context
• Follow custom instructions you set at the project level

This means you spend less time re-uploading files or repeating background information across chats.

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🧩 Project Components

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Custom Instructions

Each project has an Instructions section on the right sidebar where you can provide guidance that applies to every chat in the project. Use this for matter-specific context, preferred formatting, or standing directions that GC AI should follow. You need Edit access (or be the project owner) to edit instructions.

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Chats

Every project has its own chat list. You can start new chats directly from the project page or move existing chats into the project. Drag chats from the left sidebar into the project’s Previous chats section, or use the chat menu to add or move a chat. You can also remove a chat from the project through the chat menu on the project page. A chat belongs to one project at a time. When GC AI responds in a project chat, it can reference information from sibling chats in the same project, giving it awareness of your prior work.

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Files

You can add files to a project in several ways:

• Upload from your computer (individual files or folders)
• Import from Google Drive (when connected)
• Add from Files to link existing files or folders from your organization’s file library
• Drag and drop files directly onto the project page

All files linked to a project are available to every chat in that project. GC AI can search and reference them without you needing to attach them to each conversation. When you link a folder, any files added to that folder later are automatically included. When you share a project with someone, they automatically get read access to all files and folders linked to the project. Projects have two visibility modes:

• Private: Only invited members can see and access the project. The creator is the project owner.
• Organization: All members of your organization can view the project and use it with AI. Edit access still requires an explicit grant.

You can change visibility in the Share dialog on the project page.

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Access Levels

In the Share dialog you assign each member either View or Edit access. The person who creates the project appears as the Owner. Sharing, managing members, changing visibility, and deleting a project require Admin access. The creator has Admin access by default, which is why they appear as the Owner. The Share dialog does not offer an Admin option, so you grant other members only View or Edit there.

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📍 Where to Find Projects

• Left sidebar: Your project list appears in the sidebar for quick navigation. You can hide individual projects from the sidebar through the project menu without leaving them.
• Projects page: Browse all projects, search, and create new ones
• Starred projects: Star frequently used projects to pin them to the top of your list
• Word add-in: Select an active project from the project picker in GC AI for Word

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✏️ Editing a Project

You can edit a project’s name and description from the project menu in the header. Visibility is managed separately through the Share dialog.

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⚠️ Limits and Requirements

• Projects are scoped to your organization
• A chat can belong to only one project at a time
• Only the chat creator can move or remove a chat from a project
• Cross-chat context is limited to the most recent 50 messages per sibling chat
• Deleting a project unlinks its chats and files but does not delete the underlying content
• Deleting a project requires Admin access, which the creator has by default
• Non-creators can leave a project through the project menu

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💡 Word Add-in

When you select a project in GC AI for Word, chats you start use that project’s context. Files referenced in a Word chat are not automatically added to the project. You need to upload or add those files to the project separately so they are available to other project chats. For step-by-step setup instructions, see How to create a project.